Solution Implementation and Impact Monitoring Plan

1. Solution Summary

Provide a brief description of the solution, including its background, scope, challenge or need it is addressing, and perceived benefit. Include what the expected outputs or deliverables of the solution will be. Review the Needs Assessment tool and Designing for Impact tool as needed.

2. Goals and Objectives

Describe the specific goals and objectives of the activity in terms of the desired end-state of the activity/solution (outputs), and the overall planned outcomes and intended impacts including broader benefit to society, decision-makers, or the community. Reference the Designing for Impact tool. Note that while assumptions can be made that reaching objectives improves stakeholder ability to meet the goal. External factors beyond the manageable control of the project may contribute or impede ability to achieve intended impact.

3. Stakeholders and Partners

Who will be involved in co-developing the solution? Identify the main customers or beneficiaries, stakeholders, and partners for the solution. List specific co-developers and other users who will help design, develop, and/or maintain the product. Describe the motivation for each identified stakeholder's involvement, their perceived level of engagement, and the stakeholder's capacity (if relevant). Consider linking to the Stakeholder Mapping tool and the Technical Requirements template as needed.

4. Key Assumptions, Risks and Mitigation

Describe any internal or external factors that are necessary for progress along your results framework. These may be identified during stakeholder engagement meetings and the needs assessment process, but should not include project inputs and outputs.

Include any assumptions related to how the information and data will be shared and used by various stakeholders including any relevant details from an Information Chain Analysis.

This section should also include assumptions around ease of data access, availability, and quality for performance monitoring. Some examples of this are: data collection that is time intensive, beyond the life of the project, relies on third or fourth parties, or access to controlled socio-economic data.

In addition, note any risks specific to this solution, with notes on mitigating them (i.e. how will you navigate risk consequences if realized?)

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5. Solution Co-Development Approach

How will you achieve the expected outcomes? Provide a bulleted list with short descriptions of major tasks and activities that will be conducted in order to bring this solution to fruition and meet the goals and objectives stated above in Section 2.0. The approach should include:

• Technical development milestones
• Major deliverables
• Key decision points
• Launch/deployment strategy
• Training activities
• Outreach and engagement activities

Indicate which activities require stakeholder involvement and/or input. All tasks and activities listed here should be aligned with what is captured in your results framework.

6. Schedule

What is the timeline for solution development and deployment? Document the solution's schedule including all major milestones outlined in Section 5.0, such as planned launches and deployments, co-development activities, stakeholder touch points, key decision points, major deliverables, technology development milestones, and other activities throughout the lifecycle of the solution. Recommend providing the schedule as a Gantt chart. Modify the Gantt chart template as needed.

7. Technical Requirements

Refer to the Technical Requirements template.

8. Data Governance and Storage

Consider linking to your Data Governance and Storage Plan, or develop one if needed.

9. Roles and Responsibilities

What are the team's various roles and responsibilities? Describe the solution management and team structure. Address the respective roles, responsibilities, and relationships between the solution implementation team, its implementing partners, and stakeholders. Consider including an ownership matrix, and reference the Technical Requirements template as needed. Adjust the table below as needed.

Table 1: Roles and Responsibilities

Co-Development Partner	Role	Responsibilities

Consider also including an organization chart, reporting lines, and points of contact for each partner in this section. The depth of this will depend on the number of partners, size of teams, complexity of solutions being implemented, and the diversity of teams in terms of the roles they play. Adjust the diagram below as needed.

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10. Sustainability Strategy

Refer to your Solution Adoption and Sustainability Plan.

11. Resource Needs and Budget Considerations

What are the resource needs and costs to implement this solution? Document the required personnel, planned stakeholder engagement activities, and necessary equipment and resources to estimate the cost breakdown over the lifecycle of the solution. Add or remove columns in the table as needed, and ensure time periods are appropriate for the solution timeframe.

Table 2: Consolidated Solution Budget

Item	Budget Q1	Budget Q2	Budget Q 3	Budget Q 4
FTE	$X	$X	$X	$X
Equipment and Resources	$X	$X	$X	$X
Stakeholder Engagement	$X	$X	$X	$X
Sub-Total	$X	$X	$X	$X
Center Tax (X%)**	$X	$X	$X	$X
Annual Total	$X	$X	$X	$X

The following set of samples can be used to break down the budget into specific lines. They should be consolidated into Table 2 above.

Table 3: Budget Estimate Breakdown (WYE/FTE)

Item	LOS	Budget Q1	Budget Q2	Budget Q3	Budget Q4
[Position Title] (e.g. Physical Scientist)	X WYE/FTE*	$X	$X	$X	$X
[Position Title] (e.g. Postdoc)	X WYE/FTE*	$X	$X	$X	$X
Staff Travel to Meeting/Conference		$X	$X	$X	$X
Sub-Total		$X	$X	$X	$X
Center Tax (X%)**		$X	$X	$X	$X
Annual Total		$X	$X	$X	$X

Table 4: Budget Estimate Breakdown (Stakeholder Engagement)

Item	Budget Q1	Budget Q 2	Budget Q3	Budget Q 4
Engagement 1	$X	$X	$X	$X
Training 1	$X	$X	$X	$X
Engagement 1	$X	$X	$X	$X
……	$X	$X	$X	$X
Engagement N	$X	$X	$X	$X
Training N	$X	$X	$X	$X
Sub-Total	$X	$X	$X	$X
Center Tax (X%)**	$X	$X	$X	$X
Annual Total	$X	$X	$X	$X

Table 5: Budget Estimate Breakdown (Equipment and Resources)

Item	Budget Q1	Budget Q2	Budget Q3	Budget Q 4
Software	$X	$X	$X	$X
CloudSpace	$X	$X	$X	$X
Licensing	$X	$X	$X	$X
Publications	$X	$X	$X	$X
Equipment	$X	$X	$X	$X
Maintenance	$X	$X	$X	$X
Operations	$X	$X	$X	$X
Sub-Total	$X	$X	$X	$X
Center Tax (X%)**	$X	$X	$X	$X
Annual Total	$X	$X	$X	$X

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12. Monitoring Solution Implementation and Impact

Provide an overview of how the Solution Implementation Team intends to monitor and track progress against the Solution Implementation Plan, including the Technical Requirements Document, Data Management Plan, and Solution Adoption and Sustainability Plan, as appropriate.

Outline the ways in which progress will be monitored. These can include tracking milestones, co-development meetings, solution implementation team meetings, user-testing and feedback integration, adopting indicators, and tracking indicator data.

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13. Capturing Results

Reporting solution results meets multiple needs including necessary program documentation, collection of success stories, highlighting progress to maintain continued programmatic buy-in, and as a resource for capturing and verifying solution impact (both short- and long-term).

Outline how the Solution Implementation Team intends to capture the immediate results – focused on the solution outputs and expected outcomes. These include solution delivery, adoption, sustainability, and use as well as key milestones along the way. Your team may already have tried-and-true ways to capture results.

If not, spend a few moments listing the required and available mechanisms for capturing and reporting results. This can include regular project reporting requirements such as monthly or quarterly reports, reporting on output and outcome indicator data collected, site visit reports, and other relevant methods. Consider repurposing or refining existing check-ins without creating duplicative reporting requirements.

14. Understanding and Capturing Impact

Describe how the Solution Implementation Team expects to collect and verify information related to impact. This can be conducted in a variety of ways: capturing use cases for decision-making, beneficiary case studies, economic impact assessments, user feedback surveys, key informant interviews, or other qualitative data collection methods.

Consider both immediate post-activity information collection as well as plans for medium and longer-term impact monitoring and information collection. See resources including Capturing Impact: Use Cases, Case Studies and More, and Economic Impact Assessment Guidance

15. Feedback Loop and Knowledge Sharing

Explain the methods, approaches, and means that will be employed during the solution implementation and upon completion to collect qualitative information around feedback objectives. More specifically, consider how the solution team intends to capture and convey best practices, experiences, and lessons learned in the co-design, delivery, and adoption of the solution.

Some examples include: stakeholder feedback assessments, post-training surveys, targeted user questionnaires, focus groups, and site-visits. Other methods include through meetings and reporting that capture key challenges and how they have been addressed. Knowledge collection can be general feedback or focused on specific questions around the design and use of a solution that the team may develop at the outset.

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